OUR COMMITMENT TO PRIVACY
Invenacom is committed to maintaining
the security, confidentiality and privacy of your personal
information. This Privacy Policy documents our on-going commitment
to you and has been developed in compliance with relevant privacy
legislation. Invenacom may occasionally update this Policy. When it
does so, it will revise the "last updated" date at the top of
this Policy, and will notify you of the changes by placing a notice
on its website.
SCOPE OF POLICY
This Policy addresses personal
information about identifiable individuals and does not apply to
information collected, used or disclosed with respect to corporate or
commercial entities.
This Policy does not impose any
limits on our collection, use or disclosure of the following
information:
- your business contact information; and
- certain publicly available information.
ACCOUNTABILITY
Invenacom is accountable and
responsible for personal information under its control. Invenacom
has designated a Privacy Officer to ensure compliance with
this Policy by Invenacom.
PURPOSES
When collecting personal information
from you, Invenacom will explain the purpose of the collection and
will answer your questions about the collection.
Most of your personal information
will be collected directly from you via the data you enter into
Invenacom's online personal property inventory system. Some of
your information may be collected from other sources such as credit
bureaus, financial institutions and government sources.
Your information may be disclosed to
police departments, insurance providers and other third parties for
the purposes described below.
Invenacom and its representatives may
collect, use and disclose your personal information for the following
purposes:
- authenticating your identity;
- understanding customer needs regarding Invenacom's services;
- assessing your credit-worthiness (including through credit and reference checks);
- providing and administering requested services, including Invenacom's online
personal property inventory system;
- processing and collecting payments and debts owed to Invenacom;
- communicating with customers and informing customers of upgrades, products and services
available from Inveancom;
- allowing customers access to their personal property inventory;
- providing access to your personal property inventory by third parties designated by you;
- protecting Invenacom, you and others from fraud and error;
- identifying and resolving technical problems concerning Invenacom's services; and
- complying with legal requirements
and acting pursuant to legal authorizations.
If we want to use your personal
information for a new purpose, we will obtain your consent to do so
unless the use is authorized or required by law.
CONSENT
We will obtain your consent to
collect, use or disclose personal information except where we are
authorized or required by law to do so without consent. For example,
we may collect, use or disclose personal information without your
knowledge or consent where:
- the information is
publicly available, as defined by statute or regulation;
- we are obtaining legal
advice; or
- we reasonably expect
that obtaining consent would compromise an investigation or
proceeding.
Other exceptions may apply.
Your consent can be express, implied
or given through an authorized representative such as a lawyer, agent
or broker. It can also be given verbally, in writing,
electronically, through inaction (e.g. if we notify you that we want
to collect, use or disclose your personal information for various
purposes and you do not object) or otherwise.
You may withdraw consent at any time
(subject to legal, contractual and other restrictions) if you give
reasonable notice in writing to us. After we have received such
notice, we will inform you of the likely consequences of withdrawing
consent, which may include our inability to provide certain services
to you or to continue our relationship with you.
LIMITS
ON COLLECTION OF PERSONAL INFORMATION
We will not collect personal
information indiscriminately and will limit our collection of your
personal information to what is reasonably necessary to provide a
product or service either directly or indirectly and which is
reasonably necessary for the purposes which you consented to. We may
also collect information as authorized by law.
LIMITS
FOR USING, DISCLOSING AND RETAINING PERSONAL INFORMATION
We will only use and disclose your
personal information for the purposes to which you have consented
unless otherwise authorized or required by law.
We will keep personal
information used to make a decision affecting you for at least one
year after using it to make the decision.
We will destroy, erase or make
anonymous documents or other records containing personal information
as soon as it is reasonable to assume that: (a) the original purpose
is no longer being served by retention of the information, and (b)
retention is no longer necessary for legal or business purposes.
We will take due care when
destroying personal information to prevent unauthorized access to the
information.
ACCURACY
We will make a reasonable effort to
ensure that personal information we are using or disclosing is
accurate and complete. In most cases, we will rely on you to ensure
that certain information, such as your street address, e-mail address
or telephone number, is current, complete and accurate.
If you demonstrate the inaccuracy or
incompleteness of personal information, we will amend the information
as required. If appropriate, we will send the amended information to
third parties to whom the information has been disclosed.
When a challenge regarding the
accuracy of personal information is not resolved to your
satisfaction, we will annotate the personal information under our
control with a note that a correction was requested but not made.
SAFEGUARDING
PERSONAL INFORMATION
Invenacom protects the personal
information in its custody or control by making reasonable security
arrangements to prevent unauthorized access, collection, use,
disclosure, copying, modification, disposal or similar risks.
Invenacom will take reasonable steps,
through contractual or other reasonable means, to ensure that a
comparable level of personal information protection is implemented by
its suppliers and agents who assist in providing products and
services to you.
We will take reasonable steps, through contractual or other
reasonable means, to ensure that a comparable level of personal
information protection is implemented by the suppliers and others
whom we ask to assist in providing services to you and us.
Note that confidentiality and security are not assured when
information is transmitted through e-mail or wireless communication.
PROVIDING ACCESS
You have a right to access
your personal information held by us.
Upon written request and
authentication of identity, we will provide you with your other
personal information under its control, information about the ways in
which that information is being used and a description of the
individuals and organizations to whom such information has been
disclosed.
We will make personal
information available within 30 days or provide written notice where
additional time is required to fulfil the request.
In some situations, we may
not be able to provide access to certain personal information. This
may be the case where, for example, disclosure would reveal personal
information about another individual, the personal information is
protected by solicitor/client privilege, the information was
collected for the purpose of an investigation or where disclosure of
the information would reveal confidential commercial information
that, if disclosed, could harm our competitive position. We may also
be prevented by law from providing access to certain personal
information.
Where an access request is refused in
whole or in part, Invenacom will notify you in writing, giving the
reason for refusal and outlining further steps which are available to
you.
COMPLAINTS
Upon
your request, we will provide information regarding our complaint
procedures.
Any inquiries, complaints or
questions regarding this policy or our compliance with privacy
legislation should be directed in writing to our Privacy Officer as
follows:
INVENACOM HOME INVENTORY SERVICES INC.
Attention: Privacy Officer
628 - 3495 Cambie Street Vancouver, BC V5J 4R3
or by electronic mail to:
info@invenacom.com
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